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SALFORD DATA PRIVACY POLICY 2023
- Data privacy
Thank you for visiting Salford’s site! Salford Group Inc. and its affiliates (“Salford”), part of the Linamar Corporation group of companies, take compliance with all data protection laws very seriously and is committed to respecting your privacy. Your data is collected and processed only in accordance with applicable data protection rules. This data privacy policy describes how we collect and use personal data related to you, or data you provide to us.
- Personal data
Personal data means any information relating, either directly or indirectly, to an identified or identifiable natural person. This includes information such as your name, address, telephone number and email address. Information that is anonymized or aggregated in such a way that it cannot be associated with your actual identity is not classified as personal data.
- Data controller
Responsible for the processing of your personal data is: Salford Group Inc.
- Collection of personal data: origin, extent and type
In most cases, Salford collects personal data directly from you. In doing so, we comply with the principle of data minimization and collect only those personal data which are necessary for the specific purpose for which you have visited our website. Additional information may be given voluntarily. The type of personal data we collect from you will depend upon the type of interaction you have with us. This may include:
- if you are a customer of Salford or an employee or representative of Salford’s customer: your full name, email address, postal address, telephone number, job function and the details of the transactions which you conduct;
- if you are a supplier, service provider, dealer, or an employee or representative of Salford’s supplier or service provider: your full name, email address, postal address, telephone number, job function and the details of the transactions which you conduct
- if you are a job applicant or employee: your full name, contact details (including address, phone number and email address), identification details, job title, employment history and education details, names and contact details of referees, or other personal data if required by applicable law;
- if you are a visitor of our website our web server temporarily saves, by default, the connection data of the inquiring computer, which of our websites you are visiting, the date and the duration of your visit, the identification data of the browser and operating system type used as well as the website from which you visit us. We do not tie IP addresses back to specific visitors. Personal data beyond this, such as your name, address, phone number or email address will not be collected, unless this information has been voluntarily provided by you;
- personal data that you provide voluntarily by using Salford’s Career Center on the website or similar online application tools operated by external providers;
- personal data that you provide voluntarily by completing forms on the website, including if you sign up to receive our communications or attend one of our training or other events, if you request a trial of a product or service, if you search for a product or service, or if you request any other information;
- if you register or create an account with us, your log-in and password details;
- personal data contained in messages when you post voluntarily on our social media accounts;
- personal data contained in communications you send to us, for example when you report a problem or submit queries, concerns or comments regarding the website or its content; and
- personal data from surveys that we may, from time to time, run for research purposes, if you voluntarily choose to respond to, or participate in them.
You are under no obligation to provide any personal data if there is no requirement according to applicable law. However, if you choose to withhold requested information that Salford needs to address your needs, you may not be able to access all the contents and services we provide on our website.
Salford may also collect personal data relating to you from third parties.
This may include the collection of personal data relating to you from:
- our business partners;
- someone you duly authorize to act on your behalf;
- recruiters and employment agencies; and
- referees you have provided in support of a job application.
- purpose of processing personal data and legitimacy
In accordance with applicable data protection laws, we may use personal information that we collect from you, or that you provide to us, for the purpose of our legitimate interests as follows:
- for the conclusion of a contract, the fulfillment of the contract entered into between you and us and to provide you with the information, products and services that you request from us;
- to provide you with information about other products and services we offer that are similar to those that you have already purchased or enquired about, where you have consented to be contacted for such purposes;
- to conduct our internal business and management processes, for example accounting or auditing purposes;
- for employment purposes, if this is necessary for the decision on the establishment of an employment relationship, the fulfillment of the employment or termination, or for the purpose to comply with legal requirements according to applicable labor law, social security and safety regulations or collective agreements;
- for answering your inquiries and to deal with complaints;
- for the purpose of technical administration of the websites to keep this website safe and secure and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
- to fulfill legal obligations or regulatory requirements.
Your personal data will be processed by us exclusively for the given purpose.
- How we Secure your personal data
Salford ensures that your personal data is processed in a manner that protects your privacy. The personal data will be processed by electronic means and in paper form. In doing so, we adhere to acceptable industry security standards and technical and organizational measures to protect your privacy and minimize the risk of access to this personal data by unauthorized persons. We have made extensive technical and organizational security arrangements to protect your personal data from loss, manipulation, destruction, and unauthorized access. Your personal data is saved in a secure operating environment which is not accessible to the public. Our security measures are continuously improved in line with technological development and legal requirements. Access to your personal data is strictly limited to those with a relevant legal and business need to know.
- Duration of processing and storage
We process your personal data only for as long as it is necessary to fulfill the relevant business purpose or as required according to applicable laws. Documents containing your data will be kept in accordance with Salford’s legal Retention and Destruction Policy and Schedule. Should you wish for your personal data to be deleted in advance of these requirements, we will comply with your request, so long as the deletion of this information does not conflict with any mandatory legal or contractual storage obligations.
- Sharing your personal data
Your personal data will not be disclosed, sold, or transferred in any way to third parties, unless this is necessary for the performance of a contract, to fulfill legal obligations or unless you have expressly given your consent.
If it is necessary to transfer your personal data to an external service provider in order to perform a service or to answer an inquiry, we will take all technical and organizational measures necessary to ensure that the legal provisions for data privacy are observed. Furthermore, Salford requires all external service providers to comply with all relevant data privacy regulations, including the confidential handling of personal data and the deletion of this data when it is no longer needed. Salford requires all third-party providers who will have access to your personal data to enter into Data Processing Agreements.
We may also share personal information relating to you with other companies within our group if this is required for business purposes and operational, support and continuity purposes. Salford has implemented group-wide data privacy and security policies and implemented a standardized security level to ensure that your personal data are handled in a safe manner.
- Personal data of children
As protecting the private sphere of children is particularly important to us, we do not collect, process, or use any data from persons under the age of 16 without the express permission of a legal representative. Should you, as a parent or guardian, learn that your children have transferred their personal data to us, it is possible to submit a written inquiry requesting to see the information provided by your child and/or to demand that this information be deleted.
- Use of cookies
Cookies are small text files which are transferred from websites, applications or services and stored on your device. In some cases, we use cookies to help us provide you with a personalized service, and to help make our websites, applications, and services better for you. Cookies do not cause any damage to your computer and do not contain any viruses.
Our cookies may be session cookies (temporary cookies that identify and track users within our websites, applications or services which are deleted when you close your browser or leave your session in the application or service) or persistent cookies (cookies which enable our websites, applications or services to remember your preferences within our websites, applications or services and which will stay on your computer or device after you close your browser or leave your session in the application or service).
By default, browsers are configured to accept cookies. However, these settings may be changed to block cookies entirely, or to inform the user each time they are used. Detailed information about cookies and the options associated with them are available in each browsers’ settings.
For more information about our use of cookies and your ability to identify your preferences please see our Cookie Policy {insert link here}
- Social media platforms
Communication, engagement, and actions taken through external social media platforms that we participate on are subject to the terms and conditions and the privacy policies of those social media platforms.
This Website may use social sharing buttons which help to share web content directly from our web pages to the social media platform. Where you use such social sharing buttons you do so at your own discretion – you should note that the social media platform may track and save your request to share a web page respectively through your social media platform account. Please note these social media platforms have their own privacy policies, and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these social media platforms.
- Additional provisions for eu and UK residents
As a European or UK resident you are protected under the EU General Data Protection Regulation (GDPR) (EU) 2016/679 and the UK Data Protection Act 2018 (UK GDPR) that give you the following rights:
- The right to know about the processing of your personal data;
- The right to have inaccurate data corrected;
- The right to request deletion of your personal data once it is no longer needed;
- The right to restrict the processing of your data;
- The right to object to processing;
- The right to data portability;
- The right to revoke your given consent if your consent was a precondition for the processing of your personal data; and
- The right to file a complaint with a data protection supervisory authority:
If you believe that the processing of personal data concerning you is contrary to the applicable law, you may submit a complaint to a supervisory authority. Your competent supervisory authority is that of your place of residence.
- Additional provisions for California residents
As a California resident you are protected under the California Consumer Privacy Act (CCPA) 2018 and the California Privacy Rights Act (CPRA) 2020 that give you the following rights:
- The right to know about the personal information Salford collects about you and how it is used and shared;
- The right to delete personal information collected once it is no longer needed;
- The right to opt-out of the sale of their personal information; and
- The right to non-discrimination for exercising your CCPA rights.
- your role
The safety and security of your information and any personal data relating to you also depends on you. Where we have given you (or where you have chosen) a password that enables you to access certain parts of the Website and/or the services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
- Changes to this data privacy policy
For legal and/or organizational reasons, it is occasionally necessary to carry out changes or to adapt our data privacy policy. Please always refer to the current version of our privacy policy.
- Contact
Should you have any questions with respect to the collection, processing, or use of your personal data, you are welcome to contact us using the information below:
Salford Corporation Data Protection Officer
Elliot Burger, General Counsel (Linamar Corporation)
Email: Elliot.Burger@linamar.com
Phone: 519 836 7550 x40078